Payroll Module

Labor Cost

Nothing in the construction process has greater impact on job profitability than labor and its associated costs. The Payroll Module is designed for the special needs of contractors. It can help you control your labor costs by supplying you with timely, accurate cost information and by simplifying and speeding the payroll process.

Preparing a construction payroll can be a unique and complicated chore. There are dozens of employees working on various projects, and job classifications, overtime, varying pay scales, job costing, et cetera, to consider.

While the system will perform the routine tasks of calculating pay, taxes and other deductions, it also gives to project managers a detailed breakdown of the labor costs as they have been charged in the week. It then feeds this information into the Job Cost Module which accumulates week, month, year and job-to-date totals by cost category.

Payroll and Taxes

In addition, when work is done in multiple states, the employee's earnings and taxes are maintained separately. So payroll reports are easily produced, and all time is accounted for. Posting operations automatically update the general ledger, the employee's earnings records, and the Job Cost Ledger.

With ProfiTRAC Accounting, the steps to completing the payroll are easy:

  1. Collect the time cards for entry
  2. Enter time card data by employee's ID number, time worked and job cost information
  3. Print Proof Register to double check your input. ProfiTRAC will automatically calculate gross earning, total hours, deductions,reimbursements, and net pay
  4. Print payroll checks, update the General Ledger, employee's earnings records and Job Cost Ledger

Simplifies Payroll

All this means that the payroll cycle becomes simple and routine-so simple that a payroll of fifty employees can be completed, with all posting to all ledgers, in as little as two hours!

When posting is completed, accurate, timely information is available to management. Potential problems identified. Corrections made. Problems solved.

The Payroll Module also allows you to make listing which aid in the preparation of government, insurance and union reports and the payroll tax reports both quarterly and annually.

As with all of the reports and statements in the ProfiTRAC Accounting System, the ones generated by the Payroll Module are complete, concise and organized in a readable manner.

  • Distributes labor hours to unrestricted number of jobs and cost coder at time entry
  • Handles multiple pay rates and multiple states in same pay period
  • Handles both regular and certified payrolls
  • Handles worker's compensation at cost code level creating month, quarter and annual insurance audit reports
  • Handles manual checks for terminated employees
  • Prints W-2's and 941 quarterly reports
  • Calculates and tracks labor burden
  • Prints payroll checks
  • Automatically posts from payroll to job cost and general ledger with only one entry by the operator
  • Produces weekly, biweekly, semimonthly and monthly payrolls
  • Processes automatic deductions, including annuities, pensions, insurance, garnishments, tax levys, and union dues
  • Processes special pay including commissions, bonuses and expenses
  • Withholds federal, state and local taxes according to employee residence or job location
  • Accommodates both salaries and hourly employees
  • Accommodates multiple unions for any employee
  • Prints detailed annual reports
  • Processes individual rates, special rates, taxable adjustments and non-taxable adjustments
  • Offers check reconciliation option
  • Takes care of miscellaneous deductions, whether they are fixed amounts, based upon hourly rates or percentages, while recognizing upper limits; such deductions can be scheduled as one-time only, or automatic every week, once a month, or twice a month

Reports

  • Payroll Proof register
  • Payroll Checks
  • Payroll Register
  • Worker's Compensation Reports
  • Certified Payroll Reports
  • Payroll Distribution Journal
  • YTD/QTD Earnings Register
  • State Unemployment Insurance Reports
  • Federal Unemployment Insurance Reports
  • W-2's and W-2 Register
  • Worker's Compensation Reports Monthly, QTD, YTD
  • Employee History Inquiry
  • Check Reconciliation Report
  • 941 Quarterly Report
  • Labor Cost Analysis