Accounts Receivable Module

Monitoring Contracts

The Accounts Receivable Module is a full-featured system designed specifically for building contractors to manage their revenue from contracts. It responds to a contractor's need for tracking billings, retainage, contract amount, and change orders.

The system is easy to use and yields many straight forward reports on the status of contracts. Customer records and contract information is simply maintained. Once you have entered information regarding each customer and job, then, invoices and payments are posted.

The Accounts Receivable Module maintains a complete history on each project from the original contract amount through to the last retainage payment. This contract status information is very useful throughout the project in maintaining correct, current contract amounts and prompt payment of monthly invoices and retainage.

Several detailed and summary reports are also available. They allow project managers and owners to insure timely payments from the owner and to track retainage and contract balances.

In addition to job-related invoices, non-job invoices and retainage invoices may be posted as well as contract receipts, non-contract receipts and miscellaneous receipts. Because of this flexibility, all invoices generated by the contractor, and all types of receipts may be processed through the Sales Journal and the Receipts Journal, respectively.

Features and Benefits

• Calculates and tracks retainage
• Produces aged receivables reports on demand
• Tracks partially paid receivables utilizing the open invoice method
• Displays customers' current information, sales history and account balances on demand
• Tracks past due accounts
• Prints a Contract Billing Report to list all pay items and change orders to be billed

Reports

• Sales Journal
• Receipts Journal
• Summary and Detailed Contract Status Report
• Summary and Detailed Aged Receivable Listing Retention Due List
• Customer Statements